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Why Mobility Teams Are Ditching Spreadsheets for AI-Powered Cost Estimates

The revolution in cost estimation is here. AI is transforming how global mobility teams budget, plan, and communicate — and Benivo is leading the charge. Read this full post to find out how to get FREE access to Benivo’s cost estimate product (Corporate-only).

If you're still estimating global mobility costs with spreadsheets or paying vendors to rerun calculations every time a detail changes, you're not alone — but you are likely overpaying and under-optimizing.

The Problem: Slow, Costly, and Inflexible

A poll from The View From The Top show highlighted:

  • 53% of Global Mobility professionals say cost estimates are too time-consuming, expensive, or inaccurate.
  • 62% say they prepare an estimate for every assignment.
  • 28% frequently re-run estimates to model changes like family size, policy, or corridor.
  • Most are unable to model dynamic changes like short-term vs. long-term scenarios instantly

The Problem: Old Tools Can't Support New Demands

  • Manual spreadsheets introduce errors and delays
  • Vendor-led calculations take days and charge per iteration
  • Balance sheet update fees
  • Limited visibility into lower-cost alternatives
  • No tracking of policy exceptions 
  • No way to align with payroll, budgeting, or cost center allocation

The Solution: Smart, Strategic, and Scalable Cost Estimates. And you don't need to be a tax expert!

Benivo’s Smart Cost Estimate engine, powered by Big4 tax logic, delivers:

      • Unlimited estimates, scenarios, and "what-ifs"— Model one-way, short-term, and long-term moves with ease
      • Real-time tax and social security treatment — Prebuilt logic for double taxation avoidance agreements (tax treaties), and social security agreements (totalization)
      • AI-suggested savings — Explore duration shifts, start date changes, or policy tweaks to uncover optimal paths
      • Auto-generated balance sheets at no cost— Instantly export in finance-ready format
      • Track exceptions — Custom fields for out-of-policy decisions with reasoning
      • Built-in approvals — Approvers receive automatic reminders and secure links
      • Estimate vs. Actuals — Reconcile in real time with live data integration

"We wanted estimates that were fast, accurate, easy to revise, and readable for Finance. Benivo nailed it." — A leading Global Mobility Professional 

Experience It Firsthand

We're now offering limited access to the Smart Cost Estimate tool for qualified in-house mobility teams. To unlock access, sign up for our waitlist and book a short demo to get started → Request Access Waitlist & Demo

Join the Waitlist & Request DemoAI is the new standard for mobility cost estimates. Stop paying for reruns. Start optimizing your spend.

Use our interactive checklist to review how your current approach stacks up!

 

Michelle Curran
Created on 30-4-2025