Client Story -Bayer

The Challenge: Scaling Support & Bridging Financial Gaps for Gen Z

Bayer's Global Mobility team manages a massive, logistically complex Intern and Co-op Program, supporting 200-300 students annually across approximately 54 different sites and territories in the US. The program faced several critical challenges in delivering a modern, high-touch experience for this generation of talent:

Manual Overload: The previous process was fully manual and relied heavily on administrative work and spreadsheets to manage tasks like locating roommates
Housing Complexity: Students relocate to diverse locations, from major urban areas to more rural sites where short-term housing options are often limited or unavailable
Financial Barrier: Interns lacked the financial cushion for upfront costs (deposits, first month's rent) before receiving their lump sum allowance via their first or second payroll
No Community/Insights: The program needed better digital touchpoints, self-service information, and a sense of community to support these new joiners

Bayer needed a modern mobility platform that could centralize data, automate workflows, and support a consistent, scalable experience for early-career talent.

Bayer partnered with Benivo to implement a powerful digital solution that brought automation, financial support, and an improved employee experience tailored for early career talent. This solution focused exclusively on payments and digital support for relocation. Key elements included:

Financial Empowerment (PayLater): Benivo deployed the interest-free PayLater advance payment solution to cover upfront expenses, ensuring equal access to opportunity regardless of a candidate’s financial background. Funds are usually wired instantly (max. 1 business day) after approval
Community & Housing Support: The platform includes features like the Roommate Finder tool to help interns connect with each other before their start date, helping them secure affordable housing and instantly fostering a sense of community
Values-Aligned Onboarding: Digital Welcome Gift enabling interns to select a gift and donate to charity, reinforcing Bayer’s mission
AI-Powered Support: Benivo MI supports questions instantly, addressing queries from what document do I need to sign to how I can access PayLater funds
Strategic Cost Allocation: Benivo implemented a direct billing system that charges the program’s license fee and costs directly back to the business units, allowing the central mobility team to strategically reallocate their budget
System of Record & Automation: Benivo provided a unified system of record consolidating all intern mobility data, documents, and workflows, replacing disconnected spreadsheets and manual processes

Automated workflows and AI-driven support reduced repetitive tasks, enabling the team to focus on program management and strategic work.

The implementation transformed Bayer's high-volume Intern and Co-op Program, delivering significant, measurable results:

Employee Experience (EE): Satisfaction scores consistently in the high nines (e.g., 9.11/10 EE)
Financial Inclusion: Interest-free cash advances guarantee equal access regardless of financial background, removing upfront barriers for all students
Speed & Efficiency: Cash advances delivered instantly (within 1 business day). This led to a 40% reduction in administrative workload
Digital Support: The AI chatbot resolves 80–85% of queries instantly, drastically reducing manual casework